The undersigned is directed to say that Sub-rule (1) of Rule 10 of the Central Civil Services (Pension) Rules, 2021, provides that when a government servant completes eighteen years of service and on his being left with five years of service before the date of superannuation, the Head of Office in consultation with Accounts Officer, shall, in accordance with the rules for the time being in force, verify the service rendered by such a Government servant, determine the qualifying service, and communicate to him, in format4, the period of qualifying service so determined.
2. The rule further provides that a report shall be submitted to the Secretary of the Administrative Ministry/Department by 31st January of each year, giving the details of the Government servants who were required to be issued a certificate of qualifying service during the previous calendar year under sub-rules (1), the details of the Government servants who have actually been issued the said certificate during the said period and the reasons for not issuing the said certificate in the remaining cases.
3. Even though these statutory provisions are being repeatedly communicated to Ministries/Departments, it is noticed that the qualifying service is not invariably communicated to the Government servant required under these rules.
4. All Ministries/Departments are requested to bring these provisions to the notice of Head of offices for strict compliance. If the Head of office does not comply with the requirements of the aforesaid rule, or in case any mistake in the calculation of qualifying service is detected later, the Head of office will be held personally accountable. Therefore, all measures may be taken up to ensure that the aforesaid provisions are followed and fixing of responsibility, in case of non-adherence to the statutory provisions.